2.06.03 Examples on Coordination and Cooperation in an LGU

The use of digital data and the application of GIS open the door to improved coordination and cooperation among the different offices / departments in the municipal/city government. For example, the same digital road database that has been used and presented in the CLUP can also be used by the engineering department. Information regarding schools can be used and maintained by the education department and be analyzed in the CLUP, etc. Extracts from some case studies done in the GIS Cookbook Pilot LGUs are presented below. The full case studies are found in Chapter 4.01 in the Toolbox. Example1: A Synchronized Building Permit Application cum CLUP Data Set Once the CLUP and the Zoning Ordinance have been approved, they constitute the basis for the issuance of a number of different permits, such as Locational Clearances, Subdivision Development Permits, Plan Approvals, Building Permits and Business Permits. These permits when consolidated will form part of a considerable database that will provide the important inputs such as land use changes in the municipality/city and other development indicators, when the CLUP is updated. Proposed design for digital format
  1. Existing Log Book
The proposed digital format for the Permits Logbook (or registry) was a simple system that was suited to the current ‘computer appreciation level’ of the Ormoc City Government. In future, the system can be developed into a more sophisticated one such as a network corporate solution. The Building Permit Logbook is translated into a digital format, using MS Excel, with the adjustments needed for consistency and digital processing. A similar GIS application can be made for the Locational Clearances issued by the Zoning Officer. The Case Study is found in Chapter 4.18.01. Example 2: A Synchronized Business Permit Application cum CLUP Data Set The Zoning and the CLUP is used as a basis for issuing the Business Permits. In the period before a revision of the CLUP, these permits can also be used as an indicator of commercial development in the municipality/city. The proposed system presented a method of consolidating and building up of a Business GIS for the LGU that can be used for the issuance of Business Permits, update or revision of the CLUP, preparing statistical maps on developments in the LGU, and providing tourist information. The proposed tables to keep digital records of the Business Permits can be the start up level for those LGUs without current digital records. The system allows the LGUs to get started in MS Excel where a spread sheet containing the attributes, are stored and then linked to a GIS layer holding the surveyed locations of the business establishments that have been given the permits. In the case of LGUs with current digital systems, the suggestion is to instead keep the attribute database they are now using, and extend it with a link to the GIS. Sample Map showing Business Permits and their classification in Barangay District 7 Ormoc City The Case Study is found in Chapter 4.18.02. Example 3: Preparation of an ‘LGU Urban Poor’ GIS While evaluating the prepared CLUPs in the pilot municipalities/cities, it was found that the housing sector of the Plans do not fully recognize the need to focus on the situation for the urban poor, and the corresponding actions needed to improve the situation of the informal settlers. The CLUPs merely describe the policies and whatever pilot projects are existing, and fail to provide comprehensive information and analysis of the housing situation, particularly on informal settlements. The proposed system presented a simple method again based on the current ‘computer appreciation level’ in Ormoc City, and this system can be developed into a more sophisticated one such as a network corporate solution in the future. Two Excel spreadsheets have been designed to start with. One which shows the distribution of informal settlers’ families by Barangays with the indicators as shown in the matrix below. The Case Study is found in Chapter 4.18.03. Example 4: A Barangay Map Survey and Information Product In Chapter 4.19.02 there is a description of how an integrated survey can be conducted for a given Barangay. The survey is part of the data gathering activities in the beginning of the CLUP preparation process (Steps 1 and 4). The objective of the surveys is to gather useful data needed for the preparation of the CLUP and the preparation of the Barangay Map that will be distributed to the Barangay Council members, and to be displayed in the Barangay Hall. The purpose of the survey is to:
  1. Compare the Zoning with the actual land use;
  2. Identify major changes in land use (e.g. newly built-up areas, etc.);
  3. Identify relevant “issues” in the Barangay;
  4. Consolidate the results of the survey to be used as inputs in updating of the CLUP and Land Use Map
  5. Locate the facilities within the Barangay
Current Zoning/Land Use Map Covering the Barangay Linao Updated Land Use based on barangay survey and aerial photo With the data gathered in the survey, and the use of the aerial photos, the current barangay land use map can be updated accordingly. This newly-updated Barangay Land Use Map will be a good basis for updating the CLUP, and for a more accurate zoning for the barangay. Barangay Map of Linao The Barangay Map for Linao (shown above) is printed in an A2 format which can be laminated so that it can be used in consultative discussions, and so that the local officials can draw on the map using whiteboard markers, and still re-use the map for other different projects.
Ver 1.0